WHAT OWNERS RECEIVE
See how a monthly property report turns a site visit into a useful ownership update. Browse the pages in order or download one PDF to share.
The inspection criteria reflect the property’s physical characteristics, owner priorities and agreed scope. Recurring photo locations make it easier to compare conditions; open-item tracking keeps earlier findings from disappearing into a new email thread.
This example uses the fictional Riverview Business Center in St. Louis. Property details, findings and photographs are illustrative. It is a presentation sample, not an actual inspection, assessment or evidence of a client engagement.
INSIDE THE SAMPLE
PAGE 1
The October 2026 example summarizes a routine visit to a fictional multi-tenant industrial/flex property. Three tracked findings are organized as one action-needed item, one monitoring item and one resolved item. Key takeaways put those findings in context before the detailed checklist.
PAGE 2
Site and grounds, building exterior, loading and access, and owner-specific items each have a status and an observation. “Not assessed” is distinct from “satisfactory”: an item outside the visit’s scope is not presented as checked. Actual checklists are agreed for each property.
PAGE 3
The sample tracks debris at a drainage inlet, pavement cracking to monitor and a previously reported service-door repair marked resolved. Each entry ties the observation to a location, photographs and a follow-up step. Before-and-after views help explain a change in status.
PAGE 4
Reference views show the property’s general presentation. An owner action register gathers the recommended next steps and current status in one place, with the next scheduled review noted. The goal is a consistent month-over-month record, not a collection of disconnected photos.
A vacant building, a multi-tenant property and a commercial condominium association have different priorities. The report structure can be tailored to agreed watch items, access limitations, reference-photo locations and the people who will use the update.
Our scheduled site inspections provide limited visual observations, not an engineering, environmental, code compliance or life-safety certification. For vendor access and documentation of approved work, see owner oversight services.
